Title Runsheet Software — Source-Linked Runsheets

A runsheet is only as good as its citations. TitleDesk builds the runsheet from the instruments it actually read, keeps a link from every row to the page it came from, flags the gaps instead of hiding them, and exports in the columns your shop uses.

What goes on the runsheet

Recorded instruments in chronological order: grantor, grantee, volume and page, instrument number, instrument type, date and the interest conveyed or reserved. Each row records how it was read — entered by a person, read off the page deterministically, or proposed by a model and accepted — so a reviewer can see provenance before delivery.

Chain gaps are flagged, not hidden

When the grantee of one instrument does not reappear as a grantor, or a cited prior reference resolves to nothing captured, the gap is shown on the runsheet as a gap. TitleDesk does not smooth over a break in the chain of title with a plausible-looking row. The same rule applies to thin OCR: a page that cannot be read stays empty and marked, rather than inventing a lessor. How the chain is built.

Citations that resolve

Before delivery, every citation on the runsheet must resolve to a county index row TitleDesk captured during the run — matched on record series as well as volume and page, so a Deed Records cite cannot be satisfied by an Official Public Records row at the same numbers. A runsheet that cites an instrument nobody retrieved is indistinguishable from an invented one, so that run does not deliver.

Instruments, liens and leases

Deeds, deeds of trust, oil and gas leases, releases, assignments, ratifications, probates, affidavits of heirship, unit designations, plats and more — twenty-three types classified.
Vendor's liens retained in a deed are tracked as the encumbrance they are; releases are matched to the instrument they release.
Historic oil and gas leases and the client's lien window (thirty years by default, configurable per client) are applied as policy, not hard-coded exceptions.

Export in your columns

Word and Excel export map your company's column names to TitleDesk's by meaning. A row a person corrected is never overwritten, and a column TitleDesk was not asked to map is never touched. Column mapping is part of the company profile.

From runsheet to ownership

The runsheet feeds the ownership screen, where mineral and leasehold interests are computed per tract in exact fractions and checked to total one. Why exact fractions matter.

On real assignments completed by working landmen, TitleDesk's automated run takes about twenty minutes for work that takes a landman three to five days; the landman then reviews and certifies. Packets, county sources and scan quality move the figure, so the ROI page shows every assumption, and we will help you qualify it on one of your own assignments. Download v0.2.5 or talk to Spencer.

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Title runsheet software with a source link on every row.