Title runsheet software with a source link on every row.

Title runsheets, run sheets and abstracting work

Whether your client calls it a runsheet, run sheet or instrument schedule, the job is to organize the recorded instruments and preserve the evidence for examination. TitleDesk supports this part of landman abstracting work with source links, recording references and company-format reports.

What goes on the runsheet

Recorded instruments in chronological order: grantor, grantee, volume and page, instrument number, instrument type, date and the interest conveyed or reserved. Each row records how it was read — entered by a person, read off the page deterministically, or proposed by a model and accepted — so a reviewer can see provenance before delivery.

Chain gaps are flagged, not hidden

When the grantee of one instrument does not reappear as a grantor, or a cited prior reference resolves to nothing captured, the gap is shown on the runsheet as a gap. TitleDesk does not smooth over a break in the chain of title with a plausible-looking row. The same rule applies to thin OCR: a page that cannot be read stays empty and marked, rather than inventing a lessor. How the chain is built.

Citations that resolve

Citation checks compare references with captured county index rows, including record series as well as volume and page. During review, confirm that each material citation resolves to the correct instrument and source page. A Deed Records reference and an Official Public Records reference at the same volume and page identify different records; missing evidence needs an explicit disposition before client delivery.

Instruments, liens and leases

• Deeds, deeds of trust, oil and gas leases, releases, assignments, ratifications, probates, affidavits of heirship, unit designations, plats and more.
• Vendor's liens retained in a deed are tracked as the encumbrance they are; releases are matched to the instrument they release.
• Historic oil and gas leases and the client's lien window (thirty years by default, configurable per client) are applied as policy, not hard-coded exceptions.

Export in your columns

Company profiles map report columns to your firm's terminology for Word and Excel output. Review the actual export against the accepted working record, including corrected rows and columns outside the intended mapping. Column mapping is part of the company profile.

From runsheet to ownership

The runsheet feeds the ownership screen, where mineral and leasehold interests are computed per tract in exact fractions and checked to total one. Why exact fractions matter.

Bring your assignment, recorded instruments and client format. TitleDesk brings the research, source pages, runsheet, ownership calculations and report package into one workspace, so you can spend more time examining title and serving your clients. Download TitleDesk or talk to Spencer.

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